November 2011 Council Minutes

November 2011 Council Minutes

Prince of Peace Lutheran Church

Council Meeting

November 15, 2011 (Approved)

 Present:  Tom Heinrich, Dick Ruohoniemi, Bill Fredrick, Pastor Chad Brekke, Pastor Jim Carlson, Lynn Bohm, Marian Hutchens, Charlie Olson, Mary Gilleshammer, Kim Cozad and Allan Grant  Absent:  Pastor Hal Stoa , Chuck Krych and Cindi Lindquist

 Call to Order:  President Tom Heinrich called the meeting to order at 7:00 pm.

 Devotions: Marian Hutchens read opening devotions that were prepared by Chuck Krych relating to Christ Centered Journey of Faith.

Adoption of Agenda:  A motion was made by Bill Fredrick and seconded by Mary Gilleshammer to adopt the Council agenda.  Agenda was approved.

 Approval of Previous Minutes:  A motion was made by Marian Hutchens and seconded by Lynn Bohm to approve the minutes from the October 18, 2011 Council meeting as written.  Motion approved.

Reports of Officers:

Treasurer’s Report:  October receipts were $8,100 over budget.  Disbursements were $9,364 less than receipts.  The Building Fund was only $610 below what is needed for the month.  Good news, overall receipts are over distributions for the year to date! 

 A motion was made to accept the Treasurer’s Report by Bill Fredrick and seconded by Kim Cozad.  Motion approved.

 President’s Report:

  • ·        2012 February Council Working Meeting:  There will be a working meeting of all council members on Saturday, February 11, 2012 here at church.  This will be a time to set goals for 2012 and assist the newly elected council members to begin their term “running”.
  • ·        2012 April Council Working Meeting:  Plans were begun for a joint council meeting with office staff on April 21, 2012.  This meeting will possibly be held at Camp Wapo the weekend of April 21, 2012. 
  • ·        2012 Council handoff of information:  All present council members whose term of office ends in January are encourage to attend the council work session on February 11, 2012.
  • ·        2012 Annual Reports:  Each council member is reminded to complete their annual report of their area of ministry and submit it to Secretary Allan Grant no later that December 10, 2011 for inclusion in the annual report for the congregational meeting.
  • ·        Thanksgiving Offering:  A motion to have the Thanksgiving Service offering designated to the funding of sandwich ingredients for 363 Days was made by Dick Ruohoniemi and seconded by Bill Fredrick.  Motion approved.
  • ·        2011 Christmas Party:  All staff, council members, along with a guest is invited to the Heinrich home for a party and a short council meeting on the evening of December 9, 2011.
  • ·        December 20, 2011 Council Meeting is cancelled.

Vice-President’s Report:  The Leave A Legacy balance as of September 30, 2011 in the Lutheran Community Foundation is $146,540.25 and the Premier Bank Money Market balance is $9,569.63 as of October 13, 2011.  The committee has agreed that $8,400 is the amount of available donations for 2012 from the Leave A Legacy Fund.  On Tuesday, November 15, 2011 Thrivent for Lutherans will present a program entitled “Life Events” the seminar will begin at 7:00 PM in the CLC.  The seminar is designed for all ages and will help guide parents through the many challenges of their financial life.  Jim McCarthy presented a ministry moment on November 6th, explaining the Leave A Legacy Fund.

Pastor’s Report:

 Pastor Chad:  Pastor Chad reported that he has completed meeting with all paid staff, which has been productive and informative.  He has also made it to at least one meeting of nearly every ministry team and committee.  These meetings have helped to give him a broader perspective of the strengths we enjoy as a congregation and a more focused understanding of some of the challenges we face together.

 In consultation with staff and worship planners, he has made some adjustments to our worship services.  For instance, we are reintroducing parts of our communion liturgy at the 9AM service that had been dropped.  He has also re-introduced the litany “prayers of the church” into both the contemporary and traditional services as a move toward a more intentional connection to the wider worshiping community. 

 The Christmas Eve worship schedule and service style has also been adjusted significantly to include two traditional services of Readings and Carols led by the organist and choir director at 5:00 PM and 9:00PM.  The 3:00 PM Christmas Eve service will continue to be a child friendly “family service”.

Pastor Jim:  Pastor Jim reported on three learning opportunities that he will be presenting.  The first is entitled “No Experience Necessary” this Bible study will use various Bible verses and stories to explore various aspects of God’s mission in the world.  This will be held Monday evenings November 28-December 12 and continue January 2-23.

 The second opportunity is called “Through the Old Testament in Three Nights” this course covers the materials for the seventh and eighth grade confirmation classes.  Parents who would like to know what their children are learning are especially invited, but the class is open to the entire congregation.  This class will be held Wednesday evenings, November 30 through December 14 from 6:30 to 7:30 PM.

 The third learning opportunity is “Learning Forgiveness: a Lenten Study” this course will be offered either Monday or Tuesday evenings beginning February 27, 2012.

Pastor Hal:  Pastor Hal submitted a written report which will be attached to the official minutes.  He is at St. Timothy’s of Columbia Heights Council Meeting this evening.  “Good and Faithful”, our stewardship program, is well under way. We were pleased with our kick off on Reformation Sunday. Estimate of Giving cards are in the homes of our members. Now we pray for a “Good and Faithful” response. Join the team in prayers for a generous response. Consecration Sunday will have faith messages by Dan Ficken, Sue Fodstad and Kim Hoffer. Please surround them with prayer as they witness to the love of Jesus.

Council Reports

Each ministry team is to submit a written report each month.  These will be attached to the official minutes.  Highlights will be included in these Minutes.

 Executive Team:  Committee Goal Review:  The Executive Committee members reviewed the 2011 goals and discussed possible 2012 goals.  The direction for 2012 will be finalized in December.

Spiritual Development: the Men’s Activities group had a great response for the CEAP Raking event on October 29thThe Young Adult Ministry group is meeting every other Sunday at 9am in the youth room. The group provides a base for 19-29 year olds (young adults) to explore their faith through group discussion.

Sunday Morning Experience Enhancement:  We have finalized our plans for the Veterans Sunday recognition.  Chuck has created a fantastic power point presentation that will run on the screens in the sanctuary and the welcome center.  Marian has created a book that will be in the welcome center with the information about the Veterans that did not fit onto the power point presentation. 

  Congregational Care:  They reported that they reviewed how the last new member orientation went. Those present felt it went well and discussed some areas of improvement.  Dates were discussed for the next new member orientation. Pastor Chad suggested we have it shortly after the holiday season over a few consecutive Sundays. It was decided to have two 90-minute sessions held at 11:45am following Sunday morning worship. Child care and a light lunch would be provided. The first session will be a meet & greet with an overview of POP and local ministry. The second Sunday session would be a more in-depth overview of Lutheran theology. The third Sunday would be a welcome to the membership during the services.

 Outreach:  They reviewed Tree House and talked about ways to get more awareness and donations.   Presently they have five volunteers to volunteer reading and mentoring with students at Park Brook Elementary.  The annual Hoedown held on Sunday November 6th was a success.  Approximately 50 people attended. The chili cook off was very fun and successful.   They are working on implementing a Barnabas board similar to what was started last December. People who have a need post their need on a post it note with their first name and phone # and place it on the bulletin board across from the office. Someone else comes along that can provide that need and removes the post it from the board. They then call the person on the post it to connect. We did this last year and had some very favorable comments. Our hope is to continue this not just during Advent but all of the time.  The Ministry is in the process of setting up some times for POP to work at Feed My Starving Children.  They would like to start doing this quarterly with a group of 15 volunteers.  The Outreach team wants to explore the possibility of hosting a dinner for homeless/disadvantaged people in Brooklyn Park.  Some churches in Anoka County have been doing this for several years. Their plan is to visit one of these sites on a night where they serve so they can observe and talk to those who administer this program to see how it is done.

 Community Life:  The committee is preparing for our last event of the year- “A Not So Silent Night” which is December 10th. Crafts & Cookie Exchange at 4:30, Dinner at 5:30 and the Service/Christmas Carols at 6:30.  They also discussed Valentines Dinner in February.

 Unfinished Business:  In our 2012 budget planning Treasurer Dick Ruohoniemi presented the Council with a proposed budget.  The Council reviewed the draft.  There was discussion and a request to keep all members in our prayers as they pray about their financial commitment to Prince of Peace in 2012.

 New Business:  None

A motion was made by Marian Hutchens seconded by Bill Fredrick to adjourn the meeting.  Motion approved.  Meeting adjourned.

 Respectfully submitted,

 Allan Grant


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