January 2012 Executive Minutes

January 2012 Executive Minutes

Prince of Peace Lutheran Church

Executive Committee Meeting Minutes

January 10, 2012 (Approved)

 Present:  Tom Heinrich, Dick Ruohoniemi, Bill Fredrick, Pastor Chad Brekke, Charlie Olson, and Allan Grant 

Absent:  None

 Call to Order:  President Tom Heinrich called the meeting to order at 6:30 pm.

 Devotions: Dick Ruohoniemi led opening devotions.

 Adoption of Agenda:  A motion was made by Bill Fredrick and seconded by Dick Ruohoniemi to adopt the Executive Committee agenda. Motion approved. 

 Approval of Previous Minutes:  A motion was made by Dick Ruohoniemi and seconded by Bill Fredrick to approve the minutes from the December 13, 2011 Executive Committee meeting as written.  Motion approved.

   Reports of Officers:

 Treasurer/Director of Operations:  December receipts were over $2000 below budget.   Disbursements were over $10,000 under receipts for the month of December.   We ended the year with disbursements $13,900 higher than receipts.  The Building/Mortgage Fund had a positive month to end the year.  A transfer of $5,000 from the General Fund was made to the Mortgage Reserve fund to bring that fund up to the usual $30,000.

  A motion was made to accept the Treasures Report by Bill Fredrick and seconded by Allan Grant.  Motion approved.

 President’s Report:

Setting designated memorials for 2012:  President Heinrich proposed developing a list of suggested memorials for the church.  These would then be shared with the congregation upon request.  No action was taken.   A request for an estimate for the installation of ceiling fans in the CLC has been made.  The estimate would also include wiring for future improvement of the lighting in the CLC.  

 Vice President’s Report: 

Leave A Legacy Update:  The Leave A Legacy committee has agreed that $8,400 is the amount of available donations for 2012 from the Leave A Legacy Fund.  There is still $3,000 of funds to be distributed for 2012 for benevolences.  Available funds for capital projects have already been allocated for 2012.  Council, staff, and members are encouraged to submit a proposal for these funds.

 Secretary’s Report:  No Report

 Pastor Report:


Pastor Chad:  Pastor Chad reported that he has visited Pastor Jim and Linda and that their spirits are high and Pastor Jim is feeling the ongoing prayers of the congregation. 


Pastor Chad has completed the development of a new position, Contemporary Worship Arts and Media Director that will replace several current staff positions and better coordinate the ministry of the congregation.  These changes will be finalized and are planned to take effect the end of February.

Unfinished Business: 

  • ·         2012 Budget Review:  The Executive Committee continued to review, update and refine the 2012 budget.  The final budget will be presented at the Annual Meeting on January 22, 2012.  A motion to approve the 2012 budget draft and present to the Council for final approval was made by Tom Heinrich and seconded by Bill Fredrick.  Motion approved


  • ·         The 2012 budget assumes growth both in ministry and mission of this congregation.


  • ·         Mortgage Refinance Update:  It was reported that the paper work has been submitted to Thrivent regarding the refinancing of the current mortgage. 


New Business:

Oral Comments to the congregation at the Annual Meeting:  President Heinrich has requested members to forward him any questions so that he would be prepared with the correct information or have the necessary comments and presentations at the Annual Meeting.  No questions have been forwarded.  There will be an informational presentation of the 2012 proposed budget at a meeting in the CLC at 10:15 on Sunday, January 15.  

A motion to adjourn the meeting was made by Allan Grant and seconded by Bill Fredrick.  Motion approved.


Respectfully submitted,


Allan Grant


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