Prince of Peace

Executive Team August 2015

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DRAFT

Prince of Peace Lutheran Church

Executive Committee Meeting Minutes

August 18, 2015

Present:  Pastor Chad Brekke, Sue LaGue, Tim Marker, Julia Sevald, Kathy Arveson and Christina Jobe

Absent: 

Call to Order:  President Sue LaGue called the meeting to order at 6:20 pm.

Devotions: Sue LaGue led us in prayer.

Adoption of the Agenda: A motion was made by Julia Sevald and seconded by Sue LaGue to approve the agenda.  Motion approved.

Approval of Previous Minutes:  A motion was made by Julia Sevald and seconded by Sue LaGue to approve the minutes from the June 16, 2015 Executive Committee meeting. Motion approved.

Reports of Officers:

President’s Report:

Sue expressed surprise that Lutheran Church of the Master will no longer be hosting Loaves and Fishes.  August 26 will be the final date of meal service at that location.

Treasurer’s Report:

Notable July activity:

  • For the month of July, receipts were less than expenses. The general/building fund activity for the month was a loss of ($14,693). This is unfavorable to budget and prior year by $860 and $1,164, respectively.
  • Total July offerings were unfavorable to budget by $5,003 and to prior year by $2,960. Building use income for June was higher than both budget and prior year mainly related to the opening of Angel’s Learning Center daycare.
  • Overall, expenses are favorable to budget but slightly higher than prior year. The favorability to budget is mainly related to timing of benevolence disbursements, partially offset by an increase in repairs expense in the month.
  • July YTD, receipts are less than expenses by $11,475. This net loss is $13,013 better than budget but unfavorable to 2014 by $21,595.
  • The general fund cash balance available for use is $36,111 at the end of July.
  • The designated funds with significant activity in July were Youth Missions, Camp Wapo and Summer Daycamp.

Vice President’s Report: 

The Leave a Legacy committee did not meet in July or August.  There will be a meeting in September.  The committee is discussing having Thrivent Financial come to put on a living generously workshop.  The committee is still working on the bylaws.

 Secretary’s Report:  None

Senior Pastor’s Report:

The summer is winding down and we have already turned our attention to our fall ministries and beyond. In fact, we have already had a meeting related to our worship themes for the remainder of the year, including a discussion about the Christmas Eve services!

Before we go rushing off into this next season, we should pause to give thanks for an incredible summer of worship and outreach. Each of our midweek and Sunday services throughout the summer have been engaging worship experiences. On Wednesdays, we have offered a compelling mix of guest speakers from a variety of backgrounds. We consistently hear from these guest presenters how inspired and impressed they were by the vibrant and welcoming spirit they experienced at POP.

Notable items as we move toward our fall programming:

The final “Other Voices” summer Wednesday service will be held at Hartkopf Park on August 26 at 6:30pm. Leaders are encouraged to attend this community outreach opportunity.

  • The expanded POP day camps throughout the summer have been well received and something to build upon.
  • The new Daycare is doing well in our space, and the rental income helps support our facilities.
  • Plans are underway for the Great POP Get Together (Rally Sunday) on Sept. 13. This will be the final Sunday with one service. We return to the 9am and 10:30am worship service schedule on Sept. 20.
  • There will not be the usual themed, three-week fall stewardship campaign this year as we continue to weave our stewardship themes more consistently throughout the year. Stewardship letters with pledge cards will still go out in October.

Pastor Chad will be attending the Bishop’s annual theological conference in Brainerd at the end of Sept.  He will be leading a group on global ministry.

Unfinished Business: 

  • None

 New Business: 

  • Budgeting will need to start within the next month.
  • November Exec meeting will need extended time to discuss the budget.

Action Items:

  • None

A motion to adjourn the meeting was made by Tim Marker and seconded by Julia Sevald.  Motion approved.

Respectfully submitted,

Christina Jobe

Council Secretary