Present: Mike Isenberg, Nate Boucher, Rachel Henderson, Patti VanLiew, Ann Maczuga, Cathy Krogstad, Pam Eliason 

Absent: Pastor Chad and Pastor Natalia 

Call to Order: Mike called the meeting to order at 7:01 pm 

Opening Devotion: Rachel led us in devotions/prayer. 

Adoption of the Agenda: Cathy made a motion to adopt the agenda. Nate seconded the motion. Motion carries. 

Approval of Previous Minutes: Pam made a motion to approve minutes from the June 17, 2024 council meeting. Rachel seconded the motion. Motion carries. 

EXECUTIVE TEAM REPORTS: 

President and Vice President’s Report- none 

Treasurer’s Report – Budget	Prior Year
MONTH	Actual	Budget	Favorable/	Actual	Favorable/
General/Building Fund:	Jun-24	Jun-24	(Unfavorable)	Jun-23	(Unfavorable)
Offerings/Receipts	50,749	93,270	(42,521)	236,406	(185,657)
Expenses	(56,068)	(59,369)	3,301	(66,443)	10,375
Net Gain/(Loss)	($5,319)	$33,901	($39,220)	$169,962	($175,282)

Budget	Prior Year
YEAR TO DATE	Actual	Budget	Favorable/	Actual	Favorable/
General/Building Fund:	Jun-24	Jun-24	(Unfavorable)	Jun-23	(Unfavorable)
Offerings/Receipts	286,798	337,224	(50,426)	499,264	(212,466)
Expenses	(358,612)	(356,295)	(2,317)	(399,450)	40,839
Net Gain/(Loss)	($71,814)	($19,071)	($52,742)	$99,813	($171,627)

Notable June Activity: 

• For the month of June, receipts were lower than expenses. Offering was lower than budget by $31,372. . . The general/building fund offering for the month was $33,780. This is unfavorable to the budget. 
• Income was $42,521 less than budget. This continues to be a trend of offering less than budgeted, however building use continues to bring in slightly more than budget. Due to delays in mail delivery and incoming offering, some of this will be offset in July balance sheet. 
• Overall, expenses are favorable to budget and favorable to prior year for the month. May expenses were down $3,301 from expected. 

• For June year to date, receipts are lower than expenses, resulting in a YTD loss of $71,814. This is unfavorable to the budget by $52,743. June 2023 is when we received the ERC funds, so income reflected is slightly skewed from regular income/receipts. Overall receipts are lower than budget. 
• Giving throughout the first 6 months of 2024 is down from last year but expenses are also down. 
• We are very carefully watching the expenses and keeping those tight, but the overall decrease in offering from what is budgeted continues to remain low. *Offering was budgeted based on continued giving levels from last year without anticipated increase. 
• Significant difference from 2023 to 2024 due to Employee Retention Credit received in June 2023. Adjusted budget (subtracting ERC as follows): June 2023 Net loss estimated at 68,500. 
• Cash balances available at the end of June were $25,022, with an additional $100,000 in investment accounts, but we have drawn $45,000 on our line of credit. 

Submitted by Rachel Henderson, Treasurer 

Pastoral Report- 

Prince of Peace Lutheran Church 

Ministry Report to 2024 Council 

July 2024 

Area of Ministry: Associate Pastor 

From: Pr Natalia Terfa 

• Faith on the Rocks has had two of our three events and they’ve both been so great. I think they’ve been successful! Maybe we’ll keep doing them on occasion? We will have one more left from 2-4pm on August 24 (still at Pocket Square) on the topic of Faith and Finances. This might be a really great one for our council leadership to plan on attending! 
• I’m still looking forward to some kind of book study in the fall – one with an in-person gathering on Sundays and also an online gathering, plus groups can use it too – so there will be lots of ways to connect and participate. 
• I’ll be presenting(!) and participating in the CWTA (Conference on Worship, Theology and the Arts) at St Olaf at the end of July. It’s a really great opportunity for me and I’m looking forward to pretending I’m in college again. 
• Upcoming ¾ Time Off Week Schedule: Chad: July 15-21, August 12-18 
• Natalia: July 22-28, August 5-11 
• And as always, in the interest of clearly communicating my availability – here’s the link to my digital calendar scheduler. Anyone can find a time to meet (in person, via zoom, or on the phone) with me at: https://calendly.com/nataliaterfa 

Ministry Team Reports: 

Property Report – from Stan McFall 

July 2024 

List of priority property projects with estimates 

Immediate (now to October): 

• Replace 3 roof top units’ heat exchangers 

$19,010 

Near future (October – Spring 2025): 

• Dead trees removal (3), cut back several others 

$8,000 

Future (1 year from now): 

• Replace worship center projection system 

$30,000 

• Replace wireless microphone system 

$3,200 

• Replace dishwasher and booster heater 

$20,000 

Possible emergency situation (could be immediate or could be a year or more. We just have to replace immediately if it goes out): 

• Replace fire panel $5,000 

Far future (2 to 3 years): 

• Seal coat parking lot and restripe 

$15,000 

• Replace carpet in sections or through church entirely 

No quotes at present 

Property Report and Sunday Morning – 

July 2024 Area of Ministry: Property and Sunday Morning From: Ann Maczuga 

No concerns or questions for the council this month. 

Outreach Report– 

July 2024 Area of Ministry: Outreach From: Pam Eliason 

No concerns or questions for the council this month. 

~Pam 

Care Team Report – 

July 2024 Area of Ministry: Care Team From: Cathy Krogstad 

Funeral team reports the last funeral we helped with went well. We couldn’t find a couple of good cloth tablecloths (we are not sure what happened to them), so Rachel Henderson ordered us two from Amazon. We remain available when the family needs our help. 

Nothing to report at this time from the Quilters, Care Team, Mental Health Connect, and Library. 

Staff Reports: 

Youth and Childrens and Family Ministry – Katie 

PRAISES from PAST Events 

• We have wrapped up 4 weeks of Summer Day Camp and have 6 weeks left…We continue to get new participants signed up periodically 
• Middle School Ministry has had two fellowship events and two service events. Students are starting to invite their friends and we have had a good turnout at all of them – For our service days we are working with Service Learning Camps and that has allowed us a wider variety of projects that we have access to – Fellowship Events have mostly been water related – but it’s Summer, so that’s okay 
• High School is tricky in the Summer because they have jobs, sports, lives – but we are continuing to work on finding ways to connect with them 
• Over the past two months we have had 8 Baptisms at Prince of Peace, with a few more in the wings when they decide to schedule 
• We have at least one POP Alum working on staff at WAPO this Summer and one of our current HS Students working a few weeks this Summer. 

CURRENT UPDATES 

• Childrens Ministry in person gatherings will continue to take place twice a month in the Summer. 
• Summer Day Camp will continue through August 23rd. We have a great Staff this Summer who has handled everything that needs to be handled which has allowed me more time to be behind the scenes and focus on other parts of my job 
• Middle School Ministy will meet EVERY Wednesday through August 21st (except for July 31st when we are at WAPO) 
• We will head to WAPO the week of July 28th – August 4th. We have THREE new SEEDS Campers and TWO new YOUTH Campers. My time at WAPO is still being determined because our youngest are there AFTER our older campers 

LOOKING AHEAD 

• I will be on vacation August 4th-9th. When I return from Vacation my focus will turn more towards School Year prep as most of the Summer prep will be minimal by that point (except for what needs to happen weekly) 
• For Rally Day I will be working on planning the Outdoor Activities for young people. By the August meeting I hope to have a sign-up ready so that we can get volunteers to help run things (I will focus on High School/Middle School Volunteers as well) 
• The Fall will be busy with School Year programming getting up and running as well as some big milestones (Affirmation of Baptism, Bible Sunday, Welcome to Childrens Ministry) 
• Continuing to work on the Storage Areas around the Church so that we can make sure ALL of our spaces are utilized in the best way possible. This Summer I will be encouraging the Media Team and Music Teams to do some work on the Media/Music Room to make room for meeting space. 

~Katie Rykal 

Unfinished Business: 

We sent out our Council Connect Flyer KEEP THE BOAT AFLOAT with the Midyear tax statement of giving, letting congregation know of our community service and giving requests. 

New Business: 

The council was asked what we will call our celebration in the fall. We will be using FALL KICK OFF. 

Council Connect will be letting the congregation know important information the 4th Sunday of each month. Please join us after worship for coffee, questions, and conversation. 

The Care Connect Box on the information kiosk in the Welcome Center is being used! The council will acknowledge questions during worship. 

Next Meeting: August 20, 2024 7:00 PM 

Adjournment: Rachel made a motion to adjourn. Nate seconded the motion. Meeting adjourned at 7:48 pm