November 2011 Executive Meeting

November 2011 Executive Meeting

Prince of Peace Lutheran Church

Executive Committee Meeting Minutes

November 8, 2011 (Approved)


Present:  Tom Heinrich, Dick Ruohoniemi, Bill Fredrick, Pastor Chad Brekke, Charlie Olson, and Allan Grant 

Absent:  None

 Call to Order:  President Tom Heinrich called the meeting to order at 6:30 pm.

Devotions: Tom Heinrich led opening devotions.


Adoption of Agenda:  A motion was made by Allan Grant and seconded by Dick Ruohoniemi to adopt the Executive Committee agenda. Motion approved. 


Approval of Previous Minutes:  A motion was made by Bill Fredrick and seconded by Dick Ruohoniemi to approve the minutes from the October 11, 2011 Executive Committee meeting as written.  Motion approved.

Reports of Officers:


Treasurer/Director of Operations:  October receipts were $8,100 over budget.  Disbursements were $9,364 less than receipts.  The Building Fund was only $610 below what is needed for the month.  Good news, overall receipts are over distributions for the year to date! 


A motion was made to accept the Treasures Report by Bill Fredrick and seconded by Allan Grant.  Motion approved.


President’s Report: 

Update from Giving Ministries:  Tom Heinrich reported that he has been in contact with the Giving Team.  This year’s Stewardship plans are in place and on November 13 Pastor Chad will preach and on November 20 three members will share their journey of faith.  Stewardship Chair Alice Olson sent Tom a summary of her committee’s activities.

2012 Executive Committee Goals:  There was discussion of possible goals for 2012.  After discussion it was decided that in 2012, the Executive Committee members would work to enhance and support the five areas of ministry here at Prince of Peace.  A motion to accept the goal to enhance and support the five areas of Ministries was made by Bill Fredrick and seconded by Allan Grant.  Motion approved.


Vice President’s Report: 

Leave A Legacy Update:  The Leave A Legacy balance as of September 30, 2011 in the Lutheran Community Foundation is $146,540.25 and the Premier Bank Money Market balance is $9,569.63 as of October 13, 2011.  The committee has agreed that $8,400 is the amount of available donations for 2012 from the Leave A Legacy Fund.  On Tuesday, November 15, 2011 Thrivent for Lutherans will present a program entitled “Life Events” the seminar will begin at 7:00 PM in the CLC.  The seminar is designed for all ages and will help guide parents through the many challenges of their financial life.  Jim McCarthy presented a ministry moment on November 6th, explaining the Leave A Legacy Fund. 

Pastor Report:


Pastor Chad:  Pastor Chad reported that he has completed meeting with all paid staff, which has been productive and informative.  He has also made it to at least one meeting of nearly every ministry team and committee.  These meetings have helped to give him a broader perspective of the strengths we enjoy as a congregation and a more focused understanding of some of the challenges we face together.


In consultation with staff and worship planners, he has made some adjustments to our worship services.  For instance, we are reintroducing parts of our communion liturgy at the 9AM service that had dropped.  He has also re-introduced the litany “prayers of the church” into both the contemporary and traditional services as a move toward a more intentional connection to the wider worshiping community. 


The Christmas Eve worship schedule and service style has also been adjusted significantly to include two traditional services of Readings and Carols led by the organist and choir director at 5:00 PM and 9:00PM.  The 3:00 PM Christmas Eve service will continue to be a child friendly “family service”.

Unfinished Business:  None


New Business: 

2012 Budget Planning Timeline:  Dick Ruohoniemi presented a draft of the 2012 budget that was reviewed by the Executive Committee.  This draft will be brought to the full Council on November 15, 2011 for review. 

Check in on Ministry Teams regarding goal accomplishment:  Members of the Executive Committee continue to check in with Council members regarding their goals.


February All Council Meeting:  This meeting will be held at POP and there was discussion of a possible off site meeting for the April Council/Staff planning/training retreat.  Pastor Chad will look into costs.


A motion to adjourn the meeting was made by Dick Ruohoniemi and seconded by Bill Fredrick.  Motion Approved.


Respectfully submitted,


Allan Grant


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