January 2012 Council Minutes

January 2012 Council Minutes


Prince of Peace Lutheran Church

 Council Meeting

 January 17, 2012 (Approved)

  Present:  Tom Heinrich, Dick Ruohoniemi, Bill Fredrick, Pastor Chad Brekke, Lynn Bohm, Marian Hutchens, Mary Gilleshammer, Kim Cozad, Charlie Olson and Allan Grant  Absent:  Pastor Jim Carlson, Cindi Lindquist and Chuck Krych.  Guests:  Julia Sevald and Dan Ficken.

 Call to Order:  President Tom Heinrich called the meeting to order.

 Devotions:  Tom Heinrich led the opening devotions.

 Adoption of Agenda:  A motion was made by Bill Fredrick and seconded by Kim Cozad to adopt the Council agenda.  Motion approved.


 Approval of Previous Minutes:  A motion was made by Bill Fredrick and seconded by Marian Hutchens to approve the minutes from the December 9, 2011 Council meeting as written.  Motion approved.

 Reports of Officers:  December receipts were over $2000 below budget.   Disbursements were over $10,000 under receipts for the month of December.   We ended the year with disbursements $13,900 higher than receipts.  The Building/Mortgage Fund had a positive month to end the year.  A transfer of $5,000 from the General Fund was made to the Mortgage Reserve fund to bring that fund up to the usual $30,000.

  A motion was made to accept the Treasurer’s Report by Lynn Bohm and seconded by Mary Gilleshammer.  Motion approved.

  President’s Report: 

    2012 Council Working Meetings:  There will be a working meeting of all council members on Saturday, February 11, 2012 here at church.  This will be a time to set goals for 2012 and assist the newly elected council members to begin their term “running”.  The plans are to establish a direct connection between the 5 areas of ministry and all established programs.

  • ·      2012 April Council Working Meeting:  Plans have begun for a joint council meeting with office staff on April 21, 2012.  This meeting will also be held at Prince of Peace.
  • ·      Personnel Policy and Procedures:  The Executive Committee has completed an update of the Prince of Peace Personnel Policy and Procedures.  The document was shared with the Council and will now be shared and distributed to all staff members.  

   Vice-President’s Report:  The Leave A Legacy committee has agreed that $8,400 is the amount of available donations for 2012 from the Leave A Legacy Fund.  There is still $3,000 of funds to be distributed for 2012 for benevolences.  Available funds for capital projects have already been allocated for 2012.  Council, staff, and members are encouraged to submit a proposal for these funds.

  Secretary’s Report:  No Report

  Pastor’s Report:

 Pastor Chad:  Pastor Chad has completed the development of the vision for the new position that will be filled to support the mission of our congregation.  Nate Bergengren will be hired as the Contemporary Worship Arts and Media Director.  The new position held by Nate will combine the primary responsibilities of four part time positions which will now be discontinued.  Nate will be a key member of Pastor Chad’s ministry team with regular office presence during the week as the ministry staff, work closely together in setting a positive new direction for the ministry we all share.  Pastor Chad and the Council expressed deep appreciation for the dedicated work Norton has provided to Prince of Peace these past five years. 

 Pastor Jim:  Pastor Jim was unable to attend but Pastor Chad shared with the Council how he is doing and we all will continue to pray for Pastor Jim and Linda.

 Council Reports

 Each ministry team is to submit a written report each month.  These will be attached to the official minutes.  Highlights will be included in these Minutes.

  Executive Team:  No Report 

Spiritual Development:  Three distinct ministries are part of the Spiritual Development Ministry at Prince of Peace.  ACTS-Christian Teaching and Sharing, Men’s Activities in Christ and Young Adult Ministries.  More information can be found in the Annual Report of the Ministry

 Sunday Morning Experience:  The team is working on serving a meal for the Lenten services, filling each pew with needed materials, they also reported on the welcome cart and the visitor bags.  An ice cream social will be held in the spring to thank the many volunteers working to make the Sunday morning experience at POP an enjoyable and meaningful experience.   

 Congregational Care:  The team is busy planning the next new member classes that will be held in February.  They are working on a new power point presentation that will give a historical perspective of the Ministry Site Profile that Pastor Chad will share with the new members. 

  Outreach:  The 2012 goals for the team will be to continue to grow the number of volunteers and Prince of Peace’s involvement in Park Brook Elementary, The TreeHouse Ministry and support for the Brooklyn Park “Beyond the Yellow Ribbon program. 

  Community Life:  The team will assist in hosting the Valentine Dinner.  

  Unfinished Business:  In our 2012 budget planning Treasurer Dick Ruohoniemi presented the Council with a revised budget.  The Council reviewed the draft.  The Executive Committee will continue to review and update as additional pledges are submitted and programming is completed for 2012.

  New Business:  2012 Proposed Budget:  The Council reviewed the final drafts of the proposed General Fund and Building Fund budgets following the recommendations from the budget meeting on Sunday, January 15th

 A motion to approve and forward to the Annual Meeting the 2012 General Fund Budget was made by Bill Fredrick and seconded by Lynn Bohn.  Motion approved.

 A motion to approve and forward to the Annual Meeting the 2012 Building Fund Budget was made by Marian Hutchens and seconded by Kim Cozad.  Motion approved.

   A motion was made by Marian Hutchens seconded by Lynn Bohn to adjourn the meeting.  Motion approved.  Meeting adjourned.

  Respectfully submitted,

 Allan Grant


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