Prince of Peace Lutheran Church Executive Committee Meeting Minutes June 11, 2014 Present: Pastor Chad Brekke, Bill Fredrick,Sue Johnson, Julia Sevald, Kathy Arveson and Melissa Johnson Guests: Roger Dissmeyer Call to Order: President Bill Fredrick called the meeting to order at 6:30 pm. Devotions: Bill Fredrick led us in devotions. Adoption of the Agenda.A motion was made by Sue Johnson and seconded by Julia Sevald to approve the agenda. Motion approved. Approval of Previous Minutes: A motion was made by Sue Johnson and seconded by Julia Sevald to approve the previous minutes. Motion approved. Guest Report: Roger Dissmeyer was present to discuss some lighting and heating issues.
- Almost all the lights are in. Dale got an extension on the LED project. The wattage we ordered were not in stock, so we were able to get an extension on the rebate/grant, while they get what we need.
- The air conditioner has a large hole in the air return on the roof. It’s going to cost $4600 to repair it. They will be here for the repairs the week of June 16th.
- We will have a curtailment on the air conditioner coming up.
- We will have to do something about the roof in the near future. The last heavy rainfall, there was some leaking in the resource room.
A motion was made by Sue Johnson and seconded by Julia Sevald to move forward with the air conditioner repairs at the cost of $4600. Reports of Officers: Treasurer’s Report: Notable May activity:
- May receipts were greater than expenses. The general/building fund activity for the month was a gain of $3,565. This is favorable to budget for the month by $13,891 and to prior year by $16,454.
- Total May offerings were below budget, but other receipts were favorable to budget mainly due to building use income. May offerings were slightly favorable to prior year. Expenses for the month are favorable to budget and to prior year.
- Year to date we are still sitting in a positive position overall vs. the budget and prior year. We are $34,591 favorable to budget and $61,332 favorable to prior year. This is partially due to a change in the way we are accounting for our mortgage payment in order to more closely align with the Thrivent statement ($14,724) as well as increased giving and building use income. This favorability should continue throughout the year.
- The general fund cash balance available for use remains healthy at $44,527 for the year.
- There were no designated funds with significant activity in May.
- Simply Giving continues to be a great option for members to ensure their contributions continue even when they are not here, especially in the summer. On average, 43% of our monthly income comes through electronic giving.
President’s Report: Vice President’s Report: Endowment/Leave A Legacy Update:
- No Report
- No Report
- Summer worship is off to a great start. The first Wednesday evening service was well attended and the feedback was overwhelmingly positive. These midweek services in the summer are a wonderful opportunity for more of a teaching focused approach to the sermons.
- The summer Sunday services are also wonderful as the congregation is reunited in worship for a season at the single 9:30am service.
- We are again seeing how blessed we are as a community as several people have stepped in to run POPS Camp and other children’s ministry while Katie is away caring for Craig and their family. We have a deep bench at POP.
- The preparations are all set for POP’s Vision Trip to Tanzania 2014. The whole congregation has a stake in this incredible outreach as so many responded to the fundraiser for our youth participants.
- Rev. Jerry Wahl, assistant to the bishop in our Minneapolis area synod, was with us for worship on Pentecost Sunday this week for the baptism of his grandson. After worship, pastor Wahl took me aside and said “I just love worshiping here at POP. I wish I could bring so many other pastors from other churches in the synod here to experience worship at POP and learn from this special place. Coming from a leader who is in a different church nearly every week that is encouraging to hear!
- We will have a Personnel Meeting in July to discuss staff compensation.
A motion to adjourn the meeting was made by Sue Johnson and seconded by Julia Sevald. Motion approved. Respectfully submitted, Melissa Johnson Secretary