COUNCIL June Meeting

COUNCIL June Meeting

Prince of Peace Lutheran Church

Council Meeting

June 10, 2014

Present:   Pastor Chad Brekke, Intern Pastor Natalia Terfa, Bill Fredrick, Sue Johnson, Melissa Johnson, Julia Sevald, Erik Hasse, Rachel Henderson, Richard Habstritt, Tim Marker, Georgia Larson, Morgan Holle

Absent: None

Guest:Brent Haglund, Candy Kvamme

Call to Order:  President Bill Fredrick called the meeting to order.

Devotions: PresidentBill Fredrick led us in devotions.

Adoption of Agenda: A motion was made by Erik Hasse and seconded by Tim Marker to adopt the Council agenda.  Motion approved.

Approval of Previous Minutes:  A motion was made by Julia Sevald and seconded by Morgan Holle to approve the minutes from the May 20, 2014 Council meeting as written.  Motion approved.

Guest Report:

Brent Haglund: We havean exciting summer coming up. Some girls from POP are going to a camp called Soul Sisterhood. A few small groups are going up to the Boundary Waters. Mission Week has been shifted to July, which will be in conjunction with the third week of POPs Camp. WAPO will be taking place during the usual week. Seven youth will be going on an international mission trip to Tanzania. The college ministry kicked off last week during the first Wednesday night worship. Libby Marker is going to revive Theology on Tap beginning this summer.

Candi Kvamme: The Stewardship Committee wants to call all the people that signed up for service hours. We want to thank them for committing their time and gather what they are interested in. The Stewardship Committee wants to have a list of events and things that people can volunteer for and the specific needs that the committees have. They are hoping to have some immediate needs, as well as general areas to volunteer.

Reports of Officers:

Treasurer’s Report:

Notable May activity:

  • May receipts were greater than expenses. The general/building fund activity for the month was a gain of $3,565. This is favorable to budget for the month by $13,891 and to prior year by $16,454.
  • Total May offerings were below budget, but other receipts were favorable to budget mainly due to building use income. May offerings were slightly favorable to prior year. Expenses for the month are favorable to budget and to prior year.
  • Year to date we are still sitting in a positive position overall vs. the budget and prior year. We are $34,591 favorable to budget and $61,332 favorable to prior year. This is partially due to a change in the way we are accounting for our mortgage payment in order to more closely align with the Thrivent statement ($14,724) as well as increased giving and building use income. This favorability should continue throughout the year.
  • The general fund cash balance available for use remains healthy at $44,527 for the year.
  • There were no designated funds with significant activity in May.
  • Simply Giving continues to be a great option for members to ensure their contributions continue even when they are not here, especially in the summer. On average, 43% of our monthly income comes through electronic giving.

A motion to accept the Treasurer’s Report was made by Morgan Holle and seconded by Tim Marker. Motion approved.

President’s Report: None

Vice-President’s Report:

Disbursement Requests:  None

Secretary’s Report: None

Pastoral Reports: 

Pastor Chad’s Report:

  • Summer worship is off to a great start. The first Wednesday evening service was well attended and the feedback was overwhelmingly positive. These midweek services in the summer are a wonderful opportunity for more of a teaching focused approach to the sermons.
  • The summer Sunday services are also wonderful as the congregation is reunited in worship for a season at the single 9:30am service.
  • We are again seeing how blessed we are as a community as several people have stepped in to run POPS Camp and other children’s ministry while Katie is away caring for Craig and their family. We have a deep bench at POP.
  • The preparations are all set for POP’s Vision Trip to Tanzania 2014. The whole congregation has a stake in this incredible outreach as so many responded to the fundraiser for our youth participants.
  • Rev. Jerry Wahl, assistant to the bishop in our Minneapolis area synod, was with us for worship on Pentecost Sunday this week for the baptism of his grandson. After worship, pastor Wahl took me aside and said “I just love worshiping here at POP. I wish I could bring so many other pastors from other churches in the synod here to experience worship at POP and learn from this special place. Coming from a leader who is in a different church nearly every week that is encouraging to hear!

Intern Pastor Natalia’s Report: None

Council Reports

Each ministry team is to submit a written report each month.  These will be attached to the official minutes.  Highlights will be included in these minutes.

Executive Team:  None

Spiritual Growth:  Georgia is looking forward to working with the Stewardship Committee to help the members of POP discover their gifts and passions and match them up with ways to volunteer and help out at POP.

Sunday Morning Experience:

The SME Committee hosted its annual ice cream social/appreciation event for WE Team volunteers the evening of May 21. While volunteers ate ice cream sandwiches and bars, Tim Marker led a feedback discussion about what had gone well for WE Teams during 2013-2014 and recommendations for the coming year. The following were the highlights of this discussion:

Strengths:

–Door greeters, especially children who helped. People liked it when children helped along with the family on teams.

–Communication from WE captains prior to Sunday, by e-mail or phone.

–Communication with Lynell (regarding communion servers, etc.)

Recommendations:

–Share more information about head usher of the month, communion servers and WE team volunteers. Tom Heinrich and Chuck Dube are going to create extended lists of these volunteers to facilitate communication and substitutions when regular members cannot attend.

–Consider co-captains for WE teams with one captain per service each Sunday.

–Utilize more volunteers to open doors (both first and second doors as you enter from the parking lot).

–Keep noise down in Fellowship Hall closest to the Sanctuary to avoid disrupting people are worshiping inside and in the “Wiggle” area.

–Remind WE Team members to help pick up bulletins and any messes in the pews after each service.

–Spread word about opportunities to serve on the SME Committee and/or on the Church Council.

Congregational Care: None

Outreach:

We had no regular Outreach Meeting in May 2014. Our next  meeting will be  Tuesday, June 24, 2014. Here is a list of completed and upcoming events and projects the Committee is working on:

  1. The Monday, June 23, 2014 free meal at Lord Of Master Church in Brooklyn Park has been cancelled.

At the meal in May, we feed 65 people with 5 volunteers from Prince of Peace. Lynell Keller donated 6 gallons of milk for this meal.

We also had four volunteers serving meals at Lord Of the Masters on either Tuesday or Wednesday of each week.

  1. We would normally serve a meal at River of Life Church in North Minneapolis every other month. Since Friday July 4, 2014 falls on a holiday, this meal will be cancelled. The next time we will serve will be September 2014.
  2.  Summer Reading program. The first step was asking the congregation to donate new or used books for the Book Mobile that is completed and was very successful. I am working with District #279 Foundation in determining if we will need drivers, and if that is the case, then we will treat the recruitment of drivers as Outreach this summer.

The Book Mobile schedule will be for weeks of July 21, 28, August 4, and August 11

Monday and Wednesdays

Autumn Ridge Apartments   Noon to 2 pm

Eden Park                                   3 pm to 5 pm

Tuesday and Thursdays

The Willows                             Noon to 2 pm

Park Haven                              3 pm to 5  pm

  1. We continue watch very closely Homeless Youth Program that is being championed by Brooklyn Area Ministerial Alliance and Brooklyn Avenues. A committee is working on a Choral Concert for Saturday, October 11, 2014. This is Fundraising event for the youth homeless shelter.   There will be another meeting on Friday, June 20, 2014 in moving forward with this program with special emphasis on the Music and making a decision on where   the event will be held.
  2. I am working with Sue Fodstad of the Cancer Group on some special events with the Hope Lodge. We are considering three service events in 2014.
  3. We will be bring CEAP into the Outreach Committee
  4. We will have a service event at Park Brook Elementary on Saturday, August 23, 2014 to work outside of school- gardening, clean up, etc.

Community Life: 

  • There are plans in the works to get a group of tickets for the August 17th Twins Game.
  • Rally Day Planning Meeting will be held in June.

Modern Worship Arts:

  • Jake Stordahl is our uppaid Modern Worship Arts & Media Intern this summer (now through the end of August). He is a sophomore at Hamline University, studying Digital Media Arts and Anthropology. He will be assisting me in many areas regarding Sunday AM and Wednesday PM gatherings (i.e. worship leadership, Media Shout Script development and audio engineering), and developing our Social Media presence.
  • Summer Worship – Very pleased with these formats of Wednesday Evening Worship & having an increased role in worship leadership on Sunday mornings.

Children and Family Ministry: None

Youth and Family Ministry: See Guest Report

Unfinished Business:  None

New Business: Rachel will be in charge of the Wednesday, June 18th Meal. A few needed for set up at 4:45 and them more help will be needed with clean up.

Action Items:

  • If there are specific volunteer opportunities that we know about, let Candy Kvamme know so that she can add it to the list for when the Stewardship Committee calls people about opportunities.
  • By June 26th, please update your job duties/responsibilities and get it to the nominating committee.
  • The nominating committee is looking for a list of every person that serves on every committee.
  • Summer Schedule:
  • Tuesday, July 8th: 6:30 – Exec Council

 

    *No Full Council in July

  • Tuesday, August 12th : 6:30 – Exec Council

 

7:00 – Full Council

A motion was made by Julia Sevald and seconded by Sue Johnson to adjourn the meeting.  Motion approved.  Meeting adjourned.

Respectfully submitted,

Melissa Johnson

Secretary

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