August Executive Team Minutes

August Executive Team Minutes

Prince of Peace Lutheran Church

Executive Team Meeting

August 9, 2011 (Approved)


Present:  Tom Heinrich, Bill Fredrick, Charlie Olson, Pastor Mark Bents, and Allan Grant Absent:  Dick Ruohoniemi

Call to Order:  President Tom Heinrich called the meeting to order at 6:30 pm.

Devotions:  Bill Fredrick led opening devotions.

Adoption of Agenda:  A motion was made by Allan and seconded by Bill to adopt the Agenda.  Motion approved.

Approval of Previous Minutes:  A motion was made by Bill and seconded by Allan to approve the minutes from the July 12, 2011 Executive Team meeting as written.  Motion approved 

Report of Officers: 

Treasurer/Director of Operations:  July 2011 receipts excluding the Donor Directed Benevolences were $4,976 above budget but this includes the semi-annual general fund contribution.  Year to date we are almost $3,221 below budget.  Disbursements as expected were close to monthly receipts but were $3,818 above for the month.  Year to date disbursements are $24,539 over receipts.  The Building Fund was $1,089 below what is needed for the month.  This is a little better than last year.  As of August 8, 2011 the “I’m In” Campaign stands at $22,165.  A motion was made by Allan and seconded by Bill to accept the Treasurer’s Report as presented.  Motion approved.

Property report of needed repairs:  Charlie Olson presented an update on needed repairs. The water leak has not been found but is somewhere in the hot water line in the older part of the church.  There was discussion of next steps to provide hot water to the bathrooms in that part of the church.  The Executive Team prioritized the needed repairs.  Rectify the water leak, parking lot repairs, and sidewalk repairs.  Charlie will continue to work on these to complete them before winter as financial resources will allow.

President’s Report:

  • ·        Executive Team Goal Review:  Tom led the Executive Team members through a review of our goals. 
  • ·        Cross Communication with Teams:  A review of communications and the need to continue the work of improving communication between staff, council and members was stressed.
  • ·        Tom reported that Giving Team Chair Vicky Weber will address the full Council at their August meeting.
  • ·        Tom reviewed the plans for welcoming Pastor Chad Brekke and his family to Prince of Peace on September 17, 2011.
  • ·        We will also have a time to thank Pastor Mark Bents for his service as Interim Senior Pastor on Sunday August 28, 2011.

Vice President’s Report:   Leave a Legacy Report –The balance of the Leave a Legacy Fund is $178,653.25.  Disbursements from the fund January through July 2011 is $6,063.06.  $1,200 that was allocated for TV monitor replacement has been moved to replacement of the microphones for the pastors.  November is still a target date for another evening of adult seminars.

Pastor’s Reports:

Pastor Mark continues meeting with staff to discuss and plan long range plans for worship.  On August 16th Pastor Mark will lead a worship planning meeting with all worship leaders.  These plans will be implemented leading up to the Advent/Christmas preparations.

 Pastor Mark and staff continue the book study of Healthy Congregations.  They are discovering ways and means of proactive and positive decision-making, developing networks of communication and the dynamics of emotions that are innate in congregations.


Pastor Mark has been working on securing replacements for the position held by LuAnn Ferguson.  LuAnn’s last day at Prince of Peace will be August 14, 2011.  Charlie will be involved in the interview and discernment process in order for good succession planning until the new senior pastor arrives. 

 Unfinished Business:

  • Update on lights in the front of the sanctuary:  The Worship Enhancement Team continues to work on improving them and making the lights an enhancement to the sanctuary. 

 New Business:    A draft of a proposed Continuing Resolution was presented to deal with the possibility of establishing a loan against the Restricted Funds to cover General Fund Shortfalls.  This will be presented to the Council at their August meeting.

 A motion was made by Bill and seconded by Allan to adjourn the Executive Team meeting.  Motion approved.  The meeting was adjourned at 7:30 PM.

 Respectfully submitted

Allan Grant


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