April 2012 Executive Minutes

April 2012 Executive Minutes

                                                             Prince of Peace Lutheran Church

Executive Committee Meeting Minutes

April 10, 2012 (Approved)


Present:  Tom Heinrich, Pastor Chad Brekke, Julia Sevald, Bill Fredrick, and Allan Grant 

Absent:  None  


Call to Order:  President Tom Heinrich called the meeting to order at 6:30 pm.


Devotions: Julia Sevald led the opening devotions.


Adoption of the Agenda:  A motion was made by Julia Sevald and seconded by Bill Fredrick

to approve the agenda as presented.  Motion Approved.


Approval of Previous Minutes:  A motion was made by Bill Fredrick and seconded by Julia Sevald to approve the minutes from the March 17, 2012 Executive Committee meeting as written.  Motion approved.


Reports of Officers:


Treasurer/Business Administrator:

Notable March activity:

  • ·        March receipts are unfavorable to budget by $7,842 and disbursements are also slightly unfavorable to budget by $847.  Year to date receipts are unfavorable to budget by $19,249 and disbursements slightly unfavorable to budget by $767.
  • ·        The general fund activity for the month was a loss of $9,024.  This is unfavorable to budget but favorable to prior year (loss of $14,372 in March 2011).
  • ·        Designated funds that had significant activity for the month were the CEAP and Thrivent Choice Dollars.
  • ·        General fund receipts for March included $45,486 of pledged offering and $4,473 of unpledged offering.

A motion was made to accept the Treasures Report by Bill Fredrick and seconded by Allan Grant.  Motion approved.


President’s Report:  President Tom Heinrich reviewed the transfer of duties of the Director of Operations to the members of the Executive Committee. 


  • ·        Bill Fredrick reported that he had met with Charlie Olson to gather information on the day-to-day operations of the Prince of Peace building.  He reported that there are three issues that will need attention in the next 30-60 days.  These include the fire door to the sanctuary and a loose wire on the alarm for the fire door.  These have been ordered for service.  The final item is a water leak on an outside faucet.  The water has been turned off and the repairs are being discussed by the Men’s Work Group.  Roger Dissmeyer will be the lead person regarding upkeep of the building.
  • ·        Julia Sevald reported that she had met with Charlie Olson and is now handling the financial aspects of the Church.  She reported that paychecks have been processed, bill paid and offerings have been recorded.  The treasurer will become one of the authorized signers on the checking account.  Nancy McCarthy has been a great help in recording the offerings.  The Executive Committee thanks Nancy for this work.
  • ·        Allan Grant reported that the Personnel Policy and Procedures have been distributed to all employees.  He also reported that a new Application for Employment has been developed and that all new employees will be required to complete the form prior to their first day of work.
  • ·        Tom Heinrich reported that the handover of duties has gone well.  The IT server is in place and the transition of data will begin on Monday, April 16th.  Security has gone well and there have been no problems.


Vice President’s Report: 

Leave A Legacy Update:  The total reported balance of funds in the Leave A Legacy accounts is approximately $166,500.  The committee has been working on topics for the May 6, 2012 session on “Wills”.  Plans for advertising the event has been developed and all Council members are encouraged to attend.


Secretary’s Report:  No Report


Pastor Report:


Pastor Chad:  Pastor Chad reported that the season of Lent has been filled with challenges and many blessings.  The midweek services held each Wednesday morning and evening throughout Lent have been very well attended.  The energy created by having our campus filled with confirmation students and their mentors every Wednesday seemed to follow them all into the worship center for each service.  A variety of musicians and singers joined Nate in creating a worshipful atmosphere during the evening services with Marge Welde providing piano accompaniment during the morning services.


The services of Holy Week have received overwhelmingly positive feedback as dozens of our staff and volunteers worked behind the scenes and up front to help create profoundly moving worship experiences.  The Easter services were great celebrations and the Easter breakfast was a big hit as worshippers were able to share the joyful fellowship of a good meal together as part of Easter at Prince of Peace. 


We have experienced two more significant staff transitions this past month.  Charlie Olson completed his faithful service as our Business Administrator.  We have a top candidate to fill the role of Business Administrator.  This person has years of experience and leadership in this type of position and as an officer of the National Association of Church Business Administration (NACBA).  He reported that he should know whether an employment offer has been accepted to fill this role by the time of our council meeting on April 17th.


The other staff transition follows as the result of the termination of our building service/cleaning contract with A Plus Janitorial, Inc.  In an effort to have an increased staff presence in the area of cleaning and general maintenance of buildings and grounds, a new position has been created.  Jaime Cortez has applied for the new position and will begin work as our new building sexton beginning in May.  Jaime has already provided years of faithful service to POP as a representative of A Plus Janitorial and a different company prior to that, so Pastor Chad is thrilled that he will now come on board as a member of our POP team.


These two new staff members will be supported by volunteers.  Roger Dissmeyer will lead a property team to help prioritize maintenance and property improvements and work with staff and volunteers to keep our campus in great shape. 


Finally, Pastor Chad wants to put it into the record how appreciative he is to all of the staff and volunteers who helped to make the season of Lent and the Easter celebrations here at POP such profoundly moving experiences for so many hundreds of worshippers.  He reports that he is seeing so many people using their gifts to impact this ministry we share.  We have been a church in the midst of significant transition in recent months but none of our visitors during Holy Week left with that impression.  Together, we have kept the focus on the good news of Christ’s death and resurrection and that news is getting out in creative, relevant and faithful ways.



Unfinished Business:  None


New Business:  The Executive Committee discussed the lights behind the altar and the difficulty of getting them to be a positive asset to our worship center.  President Tom Heinrich will meet with members involved with the lights and discuss next steps.


A motion to adjourn the meeting was made by Julia Sevald and seconded by Allan Grant.  Motion approved.


Respectfully submitted,


Allan Grant



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